Research Foundation procurement policy requires transactions be conducted in a manner as to provide, to the maximum extent practical, open and free competition.
|Total Purchase Amount||Requirement for Solicitations of Bids or Proposals|
|up to $50,000||No requirement for solicitations of bids or proposals. When the same suppliers are used repeatedly or on an ongoing basis for various procurements within this range, pricing and quality of the goods and services must be reviewed periodically and the results maintained in a supplier procurement file.|
|$50,000 to $250,000||Solicitation of bids or proposals required, and procurement requires selection from a minimum of two written or verbal quotes.|
|over $250,000||Solicitation of written bids or proposals required, and procurement requires selection from a minimum of three written bids or proposals.|
The three different types of bids or proposals involved in the solicitation process are verbal, written, and sealed.
Whenever a sole source or single source vendor is utilized, the Principal Investigator must complete the Single/Sole Source Form to certify the conditions by which the procurement meets the criteria to forgo the bidding process.
For additional information regarding the RF Procurement guidelines, please refer to https://www.rfsuny.org/media/rfsuny/policies/procurement_policy_pol.pdf
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